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Outlook Web App

The Outlook Web App in Office 365 gives you all of the functionality of Outlook in a cloud based environment. A new feature in Outlook Web App is the ability to schedule an event. Click the Calendar button on the Navigation bar, and click the New Event button. You can add details for your meeting, and add attendees. You also have the option to set a reminder for the event, and to make the event recur. If you want to schedule an online meeting, you can click the Online Meeting button to insert a link to your meeting.

 

The Scheduling Assistant lets you check attendee and location availability within your organization. You can view your attendees schedules, and avoid conflicts. Create the event you want to use the scheduling assistant for, and be sure to enter the attendee information. Then click the Scheduling Assistant.

 

If you need to quickly edit an event, simply select the event in your calendar, and click the Edit button. Make the changes you need, and click the Send button. 

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Last Updated on Friday, 18 July 2014 08:38

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Using Gmail

Instead of folders, Gmail uses labels to organize your email. To view all messages with a specific label, click the label name on the sidebar. You can also enter the name of the label in the search box. To create a new label, click the More shortcut in the sidebar, and click the Create new label shortcut. Enter the label name, and click the Create button. You can nest labels under other labels, and apply multiple labels to a message.

 

If you want to label a message, check the box next to the message you want to label. Click the Labels button on the toolbar, and check the box next to the label you want to apply. Then click the Apply button and your message will be labeled.

 

If you need to determine where labels are displayed, click the Settings button on the toolbar. Select Settings, and click on the Labels tab. Click the show, hide, mark as unread, remove, or edit shortcuts in the Show in label list, Show in message list, and Actions columns. 

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Last Updated on Monday, 07 July 2014 13:06

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Google Drive

Do you need easy access to your files from any device, anywhere? Google Drive gives the ability to create and access files in a cloud based storage system. Drive starts you off with 15 GB of free storage space, and then you have the option to purchase more storage at a really reasonable price. Google Drive lets you create and work with documents, spreadsheets, presentations, forms, and drawings.

 

One great feature of Google Drive is the ability to share your documents with others. When you share a document or folder, another user may view or edit the item. You can manually add people to share your documents with, or you can pull them from your list of existing contacts.

 

You can also work with documents in your Google Drive if you’re offline. Once you have downloaded Google Drive for your computer, the Google Drive icon will appear on your taskbar. Click the icon to open Google Drive Options and open the Google Drive folder to view the contents of your Drive. Your files will sync with your online drive according to your sync settings. 

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Last Updated on Tuesday, 24 June 2014 08:42

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Lync 2013

The ability to communicate with the members of your team quickly is more important than ever. Lync allows you to stay connected. Lync allows you to send instant messages, make phone calls, and hold meetings from just about anywhere.

 

With Lync, you can schedule and participate in online meetings with other contacts in your organization. To use Lync meetings optimally, you will need to use Microsoft Outlook. You’ll also need a webcam and microphone. If you have Outlook and you schedule a meeting it will be sent through Outlook. If you don’t have Outlook, you can still schedule meetings using Lync Web Scheduler. When you schedule a meeting with Lync Web Scheduler, the people you invite will get a link to the Lync Web App Meeting Client.

 

Once you are in a meeting, you have the ability to record it. Recording a meeting in Lync is a good way to keep track of ideas or help with note-taking. Only presenters have the authority to record a meeting. 

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Last Updated on Wednesday, 02 July 2014 09:29

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Office 365

I know how frustrating it is to buy something and then find out that there is a new version available that’s even better. It’s especially annoying when it’s something that you’ve paid a lot of money for. That’s why Office 365 is so great! Office 365 is everything you love about Office powered by the cloud. So what does that mean for you? It means that you can use the great Office programs that you’re used to, but you never have to worry about them becoming outdated. You get all updates automatically! Not only that, but you can access your files from pretty much anywhere, and on all of your devices.

 

One of the features of Office 365 is access to a Team Site. The Team Site is a Sharepoint resource that allows you to collaborate with other users within your organization. You can share and edit different types of Office files, host discussions, manage tasks, and share calendars. The Team Site is also customizable. You can add additional web parts to your site such an announcements page to share updates with your team. You also have the ability to share your site with others just by sending them an e-mail invitation. It’s a great resource for companies who may have users all over the country and still need the ability to work together as a team. 

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Last Updated on Friday, 30 May 2014 07:16

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